Manawanui InCharge and Mycare

Accessing your Individualised Funding through Mycare varies depending on your host. Here you will find the way to use Mycare if your host is Manawanui InCharge.

How does the Mycare payroll work? At Mycare we pay your workers automatically every single week. To ensure the worker will receive payment, you will need to ensure that there are funds paid in advance into your Mycare account. See below for further details.

If you use the Manawanui InCharge portal you will not need to fill out the attached forms. Just log the information into the portal as you normally would to be reimbursed.

How do I use my Individualised Funding to pay my worker(s)? To pay your workers, you will need to download your payment report fortnightly and then fill in the Fortnightly Expense Claim (please download below). When it comes to managing the claims:

• You can pay for the first two weeks of supports yourself, and get reimbursed every two weeks. There are two options:
  • You can do this by uploading a credit card to your Mycare account. (This can be a good way to earn credit card rewards points as you will keep the charges paid off every two weeks).
  • Or you can make a direct bank transfer. You will need to pay at least one week up front and then ideally an autopay to make sure your account remains topped up.

Can’t afford to fund the first two weeks yourself? You can contact Manawanui in Charge to request an advance of your funding. You can deposit this advance into your Mycare account to start booking the support you need. If you have any issues securing an advance of your funding with Manawanui, email our team at Mycare and we can work with Ministry of Health to have these issues resolved. 

Getting started: Simply put in your credit card details* and book your visits. The Mycare secure payroll system will debit the next 7 days’ worth of visits from your card to ensure there is enough money in your account to pay your worker the following Tuesday. After two weeks, Mycare will provide you with the information to submit to Manawanui In Charge.

What do I need to do once I’m all set up? Once you’re all set up, you will need to submit an expense claim every fortnight. You can do this two ways:

Option 1: Every two weeks you will need to submit a Fortnightly Expense Claim form to Manawanui InCharge. This is kind of like submitting a timesheet, just a slightly different process. Once you’ve done it once or twice it’s pretty easy. Mycare can help coach you through the process.

Option 2: Set up your workers in the Manawanui InCharge portal. Submit your claim through there. You will be reimbursed for the previous two weeks work.

When you submit your first claim by either method above, you will need to know the contact details and date of birth of your worker. Mycare can supply that information to you for the first claim.

The funds will be deposited to your bank account, and you can use that to pay off your credit card every fortnight.

*You also have the option of making a bank transfer to:

• Bank Account Name: Mycare Limited
• Bank Account Number: 12-3109-0146314-00
• Reference: [Person receiving funding - First Initial and Surname]

What are these forms you keep talking about? Below we have attached Manawanui InCharge’s forms they require you to use.

As always, Mycare is here to help you know what information to put on these forms so you can access all the benefits Mycare has to offer.

If you have any questions about IF or the type of support we can offer please contact us on 0800 677 700 or email: hello@mycare.co.nz

Find out more about Individualised Funding here.